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Office Manager

Rebecca's Mom Leotards is a family business that was started in 1993. We are one of the leading leotard manufacturers in the USA and the exclusive supplier to UCLA Gymnastics. We are looking to hire an Operations Assistant to help bring Rebecca's Mom to the next level.

We are are looking for someone to manage our inventory, assist with customer service, order fulfillment and record these sales into Quickbooks. As part of our efforts to grow our presence nationally we want this individual to get involved in our social media engagement. This position is a mix between an office manager and operations assistant. It is an ideal opportunity for the individual who likes a lot of diversity in their day as opposed to handling specific tasks all day long. Along with the skills mentioned above this position will also manage consignment account relationships, and fulfill online orders.

Previous experience as a Front Office Manager or an Administrative Assistant would be an advantage. A successful candidate will have experience with a variety of office software (email tools, spreadsheets and databases), QuickBooks and be able to accurately handle administrative duties. It would be great if the candidate is also fluent in English and Spanish and enjoys gymnastics. Ultimately, the candidate should be able to ensure a smooth running of the operation and help to improve company procedures and day-to-day operations.
Responsibilities

  • Manage inventory
  • Respond to any customer service inquiries in a timely fashion
  • Manage e-commerce business including website maintenance and order fulfillment
  • Liaise and manage consignment account relationships
  • Serve as the point person for office manager duties including:
    • Maintenance
    • Mailing
    • Supplies
    • Equipment
    • Bills
    • Errands
    • Shopping
  • Schedule meetings and appointments including meets, trade shows and pop-up sales opportunities
  • Organize office operations and procedures
  • Build monthly social media calendars helping drive awareness for the brand
  • Ensure that all items are invoiced and paid on time
  • Assist with contract and price negotiations with office vendors, service providers and accounts for custom orders
  • Provide general support to visitors
  • Plan in-house or off-site activities, like parties and celebrations

Requirements

  • Proven experience as an Office manager, Front office manager or Administrative assistant
  • Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint) or Google Docs
  • Familiarity with email scheduling tools
  • Understanding of various social media platforms including Instagram, Facebook, Twitter, YouTube, SnapChat and Music.ly
  • Experience with Quickbooks or other basic accounting software
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • Associates degree; additional qualifications as an Administrative assistant and fluent in Spanish are a plus

Benefits

This position is part time. We are looking for someone interested in working 3 days/week, ideally Monday, Tuesday and Thursday. There is flexibility around the hours for the position.
Associated topics: administrative clerk, administrative staff, asistente administrativo, end service, general, mail, report, scheduling, support, telephone


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